Case Study: Staffing Agency

employee time card management system for staffing agencies Monsey

Today’s post describes a business that, by its very nature, demands a robust Workforce Management system. As more and more companies hire temporary contractors as part of their business strategy (as opposed to an occasional stopgap fix during a staffing emergency), savvy temp firms can capitalize on the situation and expand and diversify.

Consider the unique logistics of our example business. While some staffing services specialize in just one industry—such as health care—this 12-year-old firm has entered new markets steadily for the past few years. They currently place administrative assistants, computer programmers, call center staff, manufacturing labor, machinists, child care providers, and substitute teachers.

With a constant turnover of contract workers and offsite punch ins as the norm, this firm couldn’t cope with their timekeeping and scheduling system. Though it was partially automated, the technology was 10 years old and it couldn’t provide the number of job codes they required. The mobile app malfunctioned periodically and didn’t support the latest time clocks.

A staffing office simultaneously serves two classes of clients; the temp workers they place and the businesses who use the workers. Each of the players trust in the agency for accuracy. The employers don’t want to overpay the temps, and the hourly temp contractors are, understandably, especially sensitive to timekeeping accuracy.

Solution – Workforce Management Suite

The Workforce Management Suite time and attendance tool, TimeWorksPlus, swiftly solved a multitude of problems. The Workforce Management Suite mobile app allows contract workers to clock in on their mobile device wherever they are. Because the PunchLogic function has virtually put an end to missed and duplicate punches, timekeeping accuracy has improved significantly.

Scheduling Made Easy With Workforce Management Suite

Temp worker hours are tracked with customizable system warnings and there are nine pay-rate fields and employee groups/sorting/filtering for easy organization and oversight.

TimeWorksPlus is customizable for the various lunch and break policies of the companies they serve. The agency personnel can see what’s going on with all of their contractors in real time on any given day.

With the recent rise in ransomware hackings and other data security threats, the firm puts a premium on data security and enjoys the peace of mind provided by Workforce Management Suite.

Workforce Management Suite is the ultimate Workforce Management system for staffing agencies. With Workforce Management under control, now they can concentrate on serving even more industries while keeping established clients satisfied.

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MegaPay USA offers WorkforceHUB, the Human Resources Management System (HRMS) that makes it easy to optimize the performance of your managers, employees, and business operations.

WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added hiring, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB was designed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and reduce labor costs.

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