Case Study: Hotel Workforce Management

workforce management software for hotels Monsey

Today’s case study describes how the owner of a small hotel received the competitive upper hand by implementing Workforce Management Suite.

Our example business is a 45-room hotel located on the slopes of a small ski resort. For fifty years, this facility and two similar-sized lodges had delivered the only lodging at the small resort. There was enough business for all three (even with very little advertising) until a nationwide budget chain opened a 150-room facility five years ago. The three original hotels saw business dry up and the other two eventually closed their doors.

A Radical Change to Stay Competitive

The owner knew she had to change her plan to become profitable. In an attempt to appeal to a higher-paying clientele, she took out a large loan and invested in a entire remodel, upscale amenities, and a pricey advertising campaign directed to out-of-state guests. Along with the makeover and major pivot, the owner knew she had to get serious about tracking and controlling expenses. The old-school WFM processes had to go.

Her goal was to limit the cost of labor, lessen admin time, reduce scheduling confusion, and track critical data so she could create strategies to magnify human capital ROI. She also wanted to create an efficient, flexible, tech-savvy company culture to appeal to the best workforce from the limited labor pool in the rural area.

Solution – Workforce Management Suite

The scheduling tool, TimeSimplicity was up and running on day one of the implementation. When the owner learned how effortless it was to quickly design custom schedules for hotel staffing, she realized that she wouldn’t have to hire another manager if business increased. She also saw how her managers could better accommodate the staff members’ shift preferences—which is key to keeping hardcore “ski bums” loyal and happy.

Every Minute Counts

TimeWorksPlus, the time and attendance tool, tracks employee time to the minute. It only took two pay cycles for the owner to recognize how much she had been overpaying unnecessarily due to inaccurate time cards. Though most of the mistakes had been inadvertent, she discovered that there had been some intentional buddy-punching going on. She decided to buy a compatible biometric time clock and it’s proved its value every pay period.

No More Unauthorized Overtime

Overtime is easily managed with customizable system alerts and there are nine pay-rate fields and employee groups/sorting/filtering for easy organization and updating. This makes it easy to schedule workers who have narrow skill sets as well as the cross-trained employees who can work in any department.

Empowered Employees

Employee Self Service allows staff members to clock in, check their schedule, submit shift change requests, submit time cards, and monitor accruals online. The convenience and autonomy have boosted morale, improved communication, and increased efficiency. Her loyal staff appreciates the new 21st-century workplace tools and she is now known as the best employer on the mountain.

Contact MegaPay USA for information regarding WorkforceHUB™UPGRADE TODAY

MegaPay USA offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and organization.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our MegaPay USA ROI Calculator.

We can get you up and running with Workforce Management Suite in minutes. Contact us today to schedule a demo.

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