Case Study: Day Spa

employee scheduling software for spas Monsey

An upscale day spa doesn’t just sell hot stone massages and body wraps, they sell an experience—a haven from the stresses of everyday life. Spa employees need to be extremely attentive to their clients’ needs to create the perfect spa experience. To keep a tranquil setting, there must be order and organization behind the scenes. When a massage patron waits a half hour for a late therapist who was confused about the schedule, the appointment starts out on the wrong foot and may never get back on track.

Scheduling Confusion Detracted From the Atmosphere

Our example day spa/salon was afraid that it would start losing guests because staff scheduling chaos and just-under-the-surface employee job frustration detracted from what was supposed to be a relaxing, nurturing environment.

The scheduling system was about as obsolete as you can get, but surprisingly, not at all uncommon in the industry. The manager created a schedule on a dry erase board weekly. When patrons canceled or rescheduled, or a staff member got sick, she erased and re-adjusted. She would try to text the staff whose shifts were diminished, but sometimes she got distracted and forgot—and even when she remembered, they often didn’t get the texts in time. (The twenty-five staff members had to keep their phones turned off and in their lockers while working, as the guest rooms were cellphone-free zones.)

The manager and the owner concluded that they desperately needed an advanced scheduling system to tame the chaos and restore an atmosphere that would let employees attentively serve their guests. The owner gave the manager a budget and directed her to research and choose the one she thought was most appropriate for their organization.

A Quest for the Ideal Spa Employee Scheduling System

Determined to complete sufficient due diligence with this vital organizational process upgrade, the manager carefully compared functions of the leading systems and saw many demos. After painstaking investigation, she settled on Workforce Management Suite, which also turned out to be the most affordable.

Solution — Workforce Management Suite

TimeSimplicity for streamlined day spa employee scheduling and mobile coordination.
TimeWorksPlus for integrated time and attendance tracking.

Scheduling Nirvana

TimeSimplicity’s drag-and-drop scheduling allowed the manager to create schedules in just a few minutes and make changes in just a few seconds. The system handles part-time and contract workers just as smoothly as full time employees. She doesn’t need to remember to text workers whose shifts are changed because the system sends notifications automatically. That feature alone is a real game-changer and has dramatically improved the company culture.

Job Satisfaction Restored

The system is cloud-based, so all personnel can view the schedule anytime from a mobile device. Job codes ensure that the employees with the needed certifications are scheduled appropriately. Everyone appreciates the time card self-management tools that enable employees to check time cards and access HR information without having to go through the manager. Lastly, the system works seamlessly with their payroll service.

MegaPay USA proudly delivers the ultimate tool for streamlined spa/salon employee scheduling. If you own a spa or salon, we invite you to schedule a demo of Workforce Management Suite.

Contact MegaPay USA for information regarding WorkforceHUB™UPGRADE TODAY

MegaPay USA offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and lower labor costs.

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We can get you up and running with Workforce Management Suite in minutes. Contact us today to book a demo.

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