Case Study: Home Health Agency

employee scheduling software for home health agencies Monsey

There are significant growth opportunities for home health care agencies, but with thin margins, profitability depends on careful management. Today’s case study explains how Workforce Management Suite helped a 30-employee for-profit home health care agency increase profitability by simplifying scheduling, simplifying employee timekeeping, and effectively tracking employee certifications.

Before the agency implemented Workforce Management Suite, it received a 4-star quality of care rating (under the new system). One of the main reasons it didn’t receive a higher rating was because of scheduling problems that led to confused employees, shorthanded shifts, and poor certification tracking. The owner was determined to bring it up to 5-star at the next valuation period by improving quality of care and patient outcomes. The owner decided to have a consultant analyze the WFM systems and present solutions. The consultant’s main conclusion was that all the processes needed to be updated, centralized, and streamlined.

Solution – Workforce Management Suite

The owner chose Workforce Management Suite because it has innovative Workforce Management tools created for home health agency staffing. The first order of business was to get a handle on scheduling. TimeSimplicity’s built-in schedule templates and certification tracking solved a problems while greatly reducing the time it takes to create effective schedules. Job code and employee certification management guarantees that the right number of the right people are providing patient care as the staff members travel around the community to patients’ homes.

Shift Trading Simplified

Filling holes in the schedule has become much easier with the TimeSimplicity Virtual Trade Board. Previously, the supervisor would circulate shift change requests to the staff, and then re-circulate when options were proposed. This back-and-forth ate up a lot of time. The Virtual Trade Board streamlines shift trades and automatically notifies the appropriate employees when a supervisor approves a shift swap.

Employee-Managed Time Cards

With Employee Self Service (ESS), employees clock in and out from their mobile device, manage their own time cards, submit time off requests, and check accruals without having to contact a manager. With the intuitiveness of PunchLogic, time card errors have been curtailed.

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WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added hiring, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB was designed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and lower labor costs.

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